{"id":13425,"date":"2025-09-20T12:30:51","date_gmt":"2025-09-20T10:30:51","guid":{"rendered":"https:\/\/info.1doc.ch\/comment-rediger-une-lettre-de-recommandation-medicale-meilleures-pratiques-et-exemples\/"},"modified":"2025-10-08T17:20:16","modified_gmt":"2025-10-08T15:20:16","slug":"write-referral-letter","status":"publish","type":"post","link":"https:\/\/info.onedoc.ch\/en\/blog\/all-specialties\/write-referral-letter\/","title":{"rendered":"How to write a referral letter in just 5 steps?"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row gap=&#8221;10&#8243; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text css=&#8221;&#8221;]Writing a clear and precise referral letter is an essential skill in the medical field. This document ensures continuity of care and facilitates communication between <a href=\"https:\/\/info.onedoc.ch\/fr\/specialite\/medecin-generaliste\/\">general practitioners<\/a>, <a href=\"https:\/\/info.onedoc.ch\/fr\/specialite\/specialiste\/\">specialists<\/a> and other healthcare providers. But <strong>how do you structure this type of letter effectively<\/strong> while keeping it concise? Discover our practical 5-step guide along with a sample letter in this article.[\/vc_column_text][vc_column_text css=&#8221;.vc_custom_1758282943756{margin-top: 50px !important;margin-bottom: 50px !important;}&#8221;]<\/p>\n<p style=\"text-align: center; font-size: 25px;\">\ud83e\udd1d <a href=\"https:\/\/info.onedoc.ch\/fr\/hub\/adressage\/\">Discover OneDoc\u2019s referral module<\/a><\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1758202012915\" ><h2 class=\"separator_off\" >What is a referral letter?<\/h2><\/header>[vc_column_text css=&#8221;.vc_custom_1758199646488{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>A <strong>referral letter<\/strong> is a medical document written by a healthcare professional when he or she wishes to direct a patient to another specialist. Its purpose is to <strong>share essential medical information<\/strong> to ensure optimal care and continuity of treatment.<\/p>\n<p>In practice, this letter enables your colleague to quickly understand the context, history and expectations related to the referral. When well written, it saves you and your colleagues time and improves the quality of follow-up. Here are the 5 steps to follow:<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1758202680015\" ><h2 class=\"separator_off\" >The 5 steps to write a referral letter<\/h2><\/header><header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758199653669\" ><h3 class=\"separator_off\" >1. Start the letter with patient information<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758895682521{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>To make sure the colleague receiving your referral letter has the right clinical context, include all <strong>essential patient details at the start of the letter<\/strong>, including:<\/p>\n<ul>\n<li>Name, first name<\/li>\n<li>Date of birth<\/li>\n<li>Contact details (phone, email)<\/li>\n<li>Health insurance number<\/li>\n<\/ul>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758199659271\" ><h3 class=\"separator_off\" >2. Clearly state the purpose of the referral<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758202501430{margin-bottom: 50px !important;}&#8221;]Explain in one or two sentences why you are referring the patient. The objective must be explicit to <strong>avoid any ambiguity and allow your colleague to quickly understand the issues<\/strong> at stake.[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758199663906\" ><h3 class=\"separator_off\" >3. Summarise relevant medical history<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758199801126{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Do not detail the entire medical history. <strong>Focus only on what is useful for the specialist\u2019s management<\/strong>:<\/p>\n<ul>\n<li>Chronic conditions (e.g. hypertension, diabetes)<\/li>\n<li>Previous surgeries<\/li>\n<li>Known allergies<\/li>\n<li>Current medication (with dosage)<\/li>\n<\/ul>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758199670186\" ><h3 class=\"separator_off\" >4. Describe recent symptoms and results<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758199813859{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Include only clinical findings and tests directly related to the request:<\/p>\n<ul>\n<li>Symptoms (frequency, intensity, progression)<\/li>\n<li>Relevant lab or imaging results<\/li>\n<li>Recent physical findings<\/li>\n<\/ul>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758199682770\" ><h3 class=\"separator_off\" >5. Clearly define your expectations in the referral letter<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758200113108{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Indicate what you expect from the specialist: a diagnosis, an opinion, a treatment plan or specific follow-up. This prevents misunderstandings.<\/p>\n<p><em>Example: \u201cI request your expertise to rule out coronary artery disease and, if necessary, to propose further tests or a therapeutic adjustment.\u201d<\/em><\/p>\n<p>[\/vc_column_text][vc_row_inner equal_height=&#8221;yes&#8221; content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; kd_background_overlay=&#8221;true&#8221; css=&#8221;.vc_custom_1757663803556{margin-top: 50px !important;margin-bottom: 50px !important;padding-top: 30px !important;padding-bottom: 30px !important;border-radius: 10px !important;}&#8221;][vc_column_inner width=&#8221;1\/3&#8243; offset=&#8221;vc_hidden-xs&#8221;][vc_single_image image=&#8221;21181&#8243; img_size=&#8221;&#8221; alignment=&#8221;center&#8221; css=&#8221;&#8221;][\/vc_column_inner][vc_column_inner width=&#8221;2\/3&#8243;]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title   \" ><h4 class=\"separator_off\" >Simplify referrals<\/h4><\/header>[vc_column_text css=&#8221;&#8221;]<\/p>\n<table style=\"width: 100%; border: none;\">\n<tbody style=\"border: none;\">\n<tr style=\"border: none;\">\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/fr\/hub\/prise-de-rdv-en-ligne\/\">Online booking<\/a><\/td>\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/fr\/hub\/adressage\/\">Referral<\/a><\/td>\n<\/tr>\n<tr style=\"border: none;\">\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/fr\/hub\/rappels-sms\/\">SMS reminders<\/a><\/td>\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/fr\/passerelles\/\">Email confirmation<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/vc_column_text]<a  href=\"\"    class=\"tt_button tt_primary_button btn_primary_color hover_solid_secondary btn-align-left button-action-link    popmake-18722\" ><span class=\"prim_text\">Request a demo<\/span><\/a>[\/vc_column_inner][\/vc_row_inner]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758198499963\" ><h2 class=\"separator_off\" >Example of a referral letter<\/h2><\/header><header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758205395196\" ><h3 class=\"separator_off\" >Simplified template for a cardiology referral<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758895809620{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p><strong>Dr. Emily Brown<\/strong><br \/>\nCardiology Department, ABC Hospital<br \/>\nGeneva, 6 September 2024<\/p>\n<p><strong>Patient:<\/strong> John Doe, born 01.01.1980, tel. 079 XXX XX XX<\/p>\n<p><strong>Dear Dr. Brown,<\/strong><\/p>\n<p>I am referring Mr John Doe to you for an evaluation of persistent chest pain. For the past 3 months, these symptoms have occurred with exertion and have not completely subsided at rest. His ECG shows ST-segment abnormalities and his tests reveal hypercholesterolemia.<\/p>\n<p><strong>Medical history:<\/strong> Hypertension treated with Lisinopril 10 mg\/day, hypercholesterolemia, family history of cardiovascular disease. No previous surgery. No known allergies.<\/p>\n<p><strong>Expectations:<\/strong> Specialised cardiology evaluation to rule out coronary artery disease and propose a possible treatment plan.<\/p>\n<p>Thank you in advance for your expertise and recommendations.<\/p>\n<p><strong>Sincerely,<\/strong><br \/>\nDr. Gregory House<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758205628644\" ><h3 class=\"separator_off\" >Simplified template for a pulmonology referral<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758895839688{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p><strong>Dr. Laura Schmidt<\/strong><br \/>\nPulmonology Department, XYZ Hospital<br \/>\nLausanne, 15 October 2024<\/p>\n<p><strong>Patient:<\/strong> Mr Jean Martin, born 12.07.1972, tel. 078 XXX XX XX<\/p>\n<p><strong>Dear Dr. Schmidt,<\/strong><\/p>\n<p>I am referring Mr Martin for a specialist evaluation of suspected sleep apnoea. For several months, his wife has reported loud snoring and night-time breathing pauses. The patient complains of persistent fatigue, daytime sleepiness and difficulty concentrating.<\/p>\n<p><strong>Medical history:<\/strong> Hypertension treated with Amlodipine 5 mg\/day, BMI 31. Smoker, no known allergies. No surgical history.<\/p>\n<p><strong>Expectations:<\/strong> Pulmonology evaluation with polysomnography, diagnostic confirmation and a proposal for appropriate management (e.g. CPAP or other treatment).<\/p>\n<p>Thank you for your expertise and recommendations.<\/p>\n<p><strong>Sincerely,<\/strong><br \/>\nDr. Claire Bridges<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758205731632\" ><h3 class=\"separator_off\" >Simplified template for a psychiatry referral<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1758895867221{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p><strong>Dr. Marc White<\/strong><br \/>\nPsychiatry Department, Belle-Rive Clinic<br \/>\nGeneva, 22 October 2024<\/p>\n<p><strong>Patient:<\/strong> Ms Sarah Lopez, born 03.04.1990, tel. 076 XXX XX XX<\/p>\n<p><strong>Dear Dr. White,<\/strong><\/p>\n<p>I am referring Ms Lopez for a psychiatric evaluation due to persistent anxious and depressive symptoms. For more than six months, she has presented with low mood, marked loss of interest, sleep disturbances and recurrent anxiety attacks, despite weekly psychological follow-up.<\/p>\n<p><strong>Medical history:<\/strong> No major somatic condition known. Family history of generalised anxiety disorder on the maternal side. No current medication, no known allergies.<\/p>\n<p><strong>Expectations:<\/strong> Specialised psychiatric evaluation to confirm the diagnosis, propose pharmacological treatment if indicated and coordinate therapeutic follow-up.<\/p>\n<p>Thank you in advance for your help with this case.<\/p>\n<p><strong>Sincerely,<\/strong><br \/>\nDr. Alice Liddel<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1758198831593\" ><h2 class=\"separator_off\" >The referral letter in brief<\/h2><\/header>[vc_column_text css=&#8221;.vc_custom_1758204955774{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>An effective referral letter does not need to be pages long: a well-structured half page is enough. Include key patient information, adapt the content to the specialty, use paragraphs or lists for clarity and don\u2019t forget to include your contact details. In short, follow five simple steps: patient identification, purpose of the referral, relevant history, description of symptoms and clear expectations.<\/p>\n<p>To simplify this process even further, OneDoc provides tools to <a href=\"https:\/\/info.onedoc.ch\/fr\/besoins\/adressez-vos-patients\/\">refer your patients easily<\/a> and to <a href=\"https:\/\/info.onedoc.ch\/fr\/besoins\/recevez-demandes-adressage\/\">receive referral requests<\/a> from your colleagues. A practical solution to streamline collaboration between healthcare professionals and ensure optimal continuity of care.<\/p>\n<p>[\/vc_column_text][vc_column_text css=&#8221;.vc_custom_1759936813442{margin-top: 50px !important;margin-bottom: 50px !important;}&#8221; el_class=&#8221;popmake-18722&#8243;]<\/p>\n<p style=\"text-align: center; font-size: 25px;\">\ud83d\udc49 <a href=\"#\">Speak with our experts and discover how OneDoc helps with your patient referrals<\/a><\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row gap=&#8221;10&#8243; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text css=&#8221;&#8221;]Writing a clear and precise referral letter is an [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":13421,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[231],"tags":[364],"class_list":["post-13425","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-all-specialties","tag-guides"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 steps to write a referral letter with examples<\/title>\n<meta name=\"description\" content=\"A well-written referral letter should present all clinical information concisely and professionally. 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