{"id":13349,"date":"2025-06-26T09:10:13","date_gmt":"2025-06-26T07:10:13","guid":{"rendered":"https:\/\/info.1doc.ch\/optimiser-lamenagement-dun-cabinet-medical-6-conseils-pour-creer-un-espace-accueillant-et-fonctionnel\/"},"modified":"2025-11-25T16:14:34","modified_gmt":"2025-11-25T14:14:34","slug":"medical-practice-interior","status":"publish","type":"post","link":"https:\/\/info.onedoc.ch\/en\/blog\/independent-practice\/medical-practice-interior\/","title":{"rendered":"5 tips for creating a welcoming and functional space in your practice"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row gap=&#8221;10&#8243; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<p><strong>The layout of a medical practice<\/strong> directly influences the well-being of patients, the efficiency of your team, and the image of your practice. Whether you are opening your first practice, planning a renovation, or taking over an existing one, rethinking the layout is often necessary: outdated furniture, inefficient spatial logic, or a lack of modern technologies can harm the patient experience and make your team\u2019s work unnecessarily difficult.<\/p>\n<p>[\/vc_column_text][vc_column_text css=&#8221;.vc_custom_1764079827000{margin-top: 50px !important;margin-bottom: 50px !important;}&#8221;]<\/p>\n<p style=\"text-align: center; font-size: 25px;\">\ud83d\udc49 <a class=\"notion-link-token notion-focusable-token notion-enable-hover\" tabindex=\"0\" href=\"https:\/\/info.onedoc.ch\/en\/hub\/\" rel=\"noopener noreferrer\" data-token-index=\"0\"><span class=\"link-annotation-unknown-block-id--1789052866\">Discover OneDoc Hub and offer a modern patient experience<\/span><\/a><!-- notionvc: 214f175d-d1d2-4d24-b307-1b245a21da40 --><\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075310086\" ><h2 class=\"separator_off\" >1. Planning and designing your medical practice<\/h2><\/header><header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075404468\" ><h3 class=\"separator_off\" >Needs analysis according to your specialty<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764079849678{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>Before choosing medical practice furniture or planning your layout, it is essential to clarify your fundamental needs. <strong>What services will you offer?<\/strong> (<a href=\"https:\/\/info.onedoc.ch\/en\/specialty\/general-practitioner\/\">General medicine<\/a>, <a href=\"https:\/\/info.onedoc.ch\/en\/specialty\/dentist\/\">dental practice<\/a>, <a href=\"https:\/\/info.onedoc.ch\/en\/specialty\/medical-center\/\">group practice<\/a>, \u2026). How many consultation rooms do you need? Do you require equipment related to your specialty?<\/p>\n<p>These answers will help you <strong>plan your layout and the budget<\/strong> allocated to equipment.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1764075417583\" ><h3 class=\"separator_off\" >Practice layout and floor plan<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075432301{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>Creating a clear floor plan allows you to <strong>organize your different rooms optimally<\/strong>. Think about the layout of all spaces to ensure <strong>smooth patient and staff flow<\/strong>. Make sure to list all the areas you will need:<\/p>\n<ul>\n<li>Reception desk<\/li>\n<li>Waiting room<\/li>\n<li>Consultation rooms<\/li>\n<li>Laboratory \/ technical room (if necessary)<\/li>\n<li>Sanitary facilities (patients &amp; staff)<\/li>\n<li>Storage \/ supply room<\/li>\n<li>Staff room \/ back office<\/li>\n<\/ul>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1764075454537\" ><h3 class=\"separator_off\" >Accessibility of your medical practice<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075470703{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>Beyond layout, ensure that your practice is <span class=\"notion-enable-hover\" data-token-index=\"1\">accessible for all your patients<\/span>: sufficiently wide doors, <span class=\"notion-enable-hover\" data-token-index=\"3\">spaces accessible to wheelchair users<\/span>, etc. These aspects are essential and should ideally be planned from the outset to guarantee a welcoming environment for all future patients.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1764075487956\" ><h3 class=\"separator_off\" >Budget and financing for practice layout<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075514431{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>The main cost components for setting up your medical practice include:<\/p>\n<ul>\n<li>Renovation \/ interior design<\/li>\n<li>Furniture and equipment<\/li>\n<li>Medical technology (devices, connections)<\/li>\n<li>IT and practice software<\/li>\n<li>Contingency budget for unexpected costs<\/li>\n<\/ul>\n<p>Careful cost planning avoids unpleasant surprises and ensures a stable launch for your practice.<\/p>\n<p>For a practice space of around 100 to 130 m\u00b2, you can expect a cost of approximately <strong>80,000 CHF to 100,000 CHF<\/strong>.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075535008\" ><h2 class=\"separator_off\" >2. Designing spaces to maximize patient and team well-being<\/h2><\/header><header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075543709\" ><h3 class=\"separator_off\" >The reception desk as a central point<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075556170{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>The reception area is an essential business card of your practice. It should offer a welcoming space while ensuring confidentiality. <span class=\"notion-enable-hover\" data-token-index=\"1\">A well-designed layout clearly separates the waiting area from the reception desk<\/span> so that conversations cannot be overheard from the waiting room. This balance between openness and privacy reassures patients as soon as they arrive.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075579554\" ><h3 class=\"separator_off\" >Creating a comfortable waiting room<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075595160{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>The waiting room is the first stage of your patients\u2019 experience. To make it a welcoming space, here are some tips:<\/p>\n<ul>\n<li><strong>Comfortable furniture<\/strong>: Choose ergonomic, easy-to-clean seating arranged to preserve privacy. Comfortable furniture improves well-being and reduces anxiety.<\/li>\n<li><strong>Entertainment<\/strong>: Provide magazines, WiFi access, televisions, or relaxing music. These distractions make waiting more pleasant and create a calming atmosphere.<\/li>\n<li><strong>Modern aesthetics<\/strong>: Choose neutral tones and soft lighting to create a soothing environment. A thoughtful and harmonious decoration can further enhance well-being.<\/li>\n<\/ul>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075603834\" ><h3 class=\"separator_off\" >Consultation rooms and functional spaces<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075619730{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Consultation rooms require <span class=\"notion-enable-hover\" data-token-index=\"1\">specific equipment<\/span>: easy-to-clean materials, well-positioned storage solutions, quick access to supply rooms, as well as appropriate connections for electricity, water, and IT. <span class=\"notion-enable-hover\" data-token-index=\"3\">Medical technologies such as radiology or an in-house laboratory must also be considered during the planning phase<\/span> to ensure smooth and functional integration.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075631488\" ><h3 class=\"separator_off\" >Ergonomic back office<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075643357{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>The back office should not be overlooked in your practice. <span class=\"notion-enable-hover\" data-token-index=\"1\">Investing in staff comfort<\/span>\u2014ergonomic workstations, a separate break room, and a pleasant work environment\u2014improves efficiency and well-being. Staff who feel comfortable naturally provide better service to patients.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075661134\" ><h2 class=\"separator_off\" >3. Atmosphere and the psychological impact of your practice design<\/h2><\/header>[vc_column_text css=&#8221;.vc_custom_1764075676592{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Making a medical appointment can be stressful for patients. With a <span class=\"notion-enable-hover\" data-token-index=\"1\">well-designed and well-decorated practice,<\/span> you offer a more calming experience. The layout should not only focus on practical aspects but also on <span class=\"notion-enable-hover\" data-token-index=\"3\">psychological elements<\/span>. A thoughtful design helps you <span class=\"notion-enable-hover\" data-token-index=\"5\">support the emotions and overall comfort of patients<\/span>.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075698672\" ><h3 class=\"separator_off\" >Choosing colours, materials, and decorations to calm patients<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075712476{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>A neutral base tone, such as white with wooden accents, combined with targeted colour touches depending on the room\u2019s function, creates a recognizable identity and a sense of calm. <span class=\"notion-enable-hover\" data-token-index=\"1\">The psychological impact of colours is well-documented<\/span>: light blue encourages calmness, soft green is soothing and evokes nature, while overly vivid tones may cause agitation. Adding calming artwork or plants can also humanize the space and make it feel less clinical.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075720779\" ><h3 class=\"separator_off\" >Lighting and acoustics to promote relaxation<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075738897{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Natural light is ideal, especially in waiting and consultation rooms. <strong>Artificial lighting should be planned differently<\/strong>: brighter light in consultation rooms and softer light in waiting areas. Well-designed lighting has a direct impact on patient mood and reduces anxiety.<\/p>\n<p>For acoustics, <strong>sound absorption helps avoid stress and audibility issues<\/strong>. Absorbent ceiling materials, carpets, or thick curtains can significantly improve sound comfort. <strong>Confidentiality of consultations<\/strong> is also better preserved with proper sound insulation.<\/p>\n<p>[\/vc_column_text][vc_row_inner equal_height=&#8221;yes&#8221; content_placement=&#8221;middle&#8221; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221; kd_background_overlay=&#8221;true&#8221; css=&#8221;.vc_custom_1757663803556{margin-top: 50px !important;margin-bottom: 50px !important;padding-top: 30px !important;padding-bottom: 30px !important;border-radius: 10px !important;}&#8221;][vc_column_inner width=&#8221;1\/3&#8243; offset=&#8221;vc_hidden-xs&#8221;][vc_single_image image=&#8221;15617&#8243; img_size=&#8221;&#8221; alignment=&#8221;center&#8221; css=&#8221;&#8221;][\/vc_column_inner][vc_column_inner width=&#8221;2\/3&#8243;]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title   \" ><h4 class=\"separator_off\" >Don\u2019t forget digital tools \ud83d\ude80<\/h4><\/header>[vc_column_text css=&#8221;&#8221;]<\/p>\n<table style=\"width: 100%; border: none;\">\n<tbody style=\"border: none;\">\n<tr style=\"border: none;\">\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/en\/hub\/onedoc-profile\/\">OneDoc profile<\/a><\/td>\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/en\/hub\/online-booking\/\">Online appointments<\/a><\/td>\n<\/tr>\n<tr style=\"border: none;\">\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/en\/hub\/sms-reminders\/\">SMS reminders<\/a><\/td>\n<td style=\"border: none;\">\u2705 <a href=\"https:\/\/info.onedoc.ch\/en\/hub\/medical-resources-management\/\">Resource management<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/vc_column_text]<a  href=\"\"    class=\"tt_button tt_primary_button btn_primary_color hover_solid_secondary btn-align-left button-action-link    popmake-18722\" ><span class=\"prim_text\">Request a demo<\/span><\/a>[\/vc_column_inner][\/vc_row_inner]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075812336\" ><h2 class=\"separator_off\" >4. Clear signage in your medical practice<\/h2><\/header>[vc_column_text css=&#8221;.vc_custom_1764075841348{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Clear and visible signage is essential to guide patients, avoid confusion, and reduce stress related to disorientation.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075861943\" ><h3 class=\"separator_off\" >Exterior signage<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075875686{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p><strong>Ensure that the name and logo of your practice are clearly visible from the outside.<\/strong><br \/>\nUse <strong>sufficiently large lettering<\/strong> and <strong>appropriate lighting<\/strong> to guarantee good visibility both during the day and at night.<br \/>\nThis prevents patients from arriving late or stressed because they struggled to locate your practice.<\/p>\n<p>If access to your practice is not immediately obvious from the street, directional signs can greatly improve orientation.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075914061\" ><h3 class=\"separator_off\" >Interior signage<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764075930552{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Inside the practice, clear signage should guide patients to the waiting room, restrooms, and consultation rooms.<br \/>\n<strong>Ideally, use simple and universally understandable pictograms<\/strong> that transcend language barriers.<\/p>\n<p>A logical numbering system and high contrast for readability ensure that all patients \u2014 including those with visual impairments \u2014 can navigate the space easily.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764075914061\" ><h2 class=\"separator_off\" >5. Hygiene, safety & regulations<\/h2><\/header><header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1764076233508\" ><h3 class=\"separator_off\" >What rooms does a medical practice need?<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764076240552{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>A medical practice requires at minimum a reception and waiting area, <span class=\"notion-enable-hover\" data-token-index=\"1\">several consultation rooms, sanitary facilities for patients and staff, a storage room, and a technical room<\/span>.<br \/>\nDepending on the specialty, a laboratory, imaging unit (e.g., radiology), or staff rooms may also be required.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1764076247687\" ><h3 class=\"separator_off\" >Is quality management (QM) mandatory?<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764076254422{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>Quality management (QM) is mandatory in Switzerland in order to bill services through mandatory health insurance (OKP \u2013 art. 58d KVG).<br \/>\nIt includes a documented quality management system as well as reporting and learning processes.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title  btf-q  vc_custom_1764076260647\" ><h3 class=\"separator_off\" >What is the minimum size of a consultation room?<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764076267378{margin-bottom: 50px !important;}&#8221; el_class=&#8221;btf-a&#8221;]<\/p>\n<p>There is no Switzerland-wide minimum size. Requirements depend on the specialty.<br \/>\nCantonal guidelines, room functionality, and the equipment needed must also be taken into account.<br \/>\nLarger rooms improve storage, circulation, and hygiene but may affect how comfortable and intimate the space feels for patients.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764076047094\" ><h3 class=\"separator_off\" >Occupational safety & health protection<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764076063088{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>As a practice owner, you must ensure the physical and psychological safety of your staff:<br \/>\ncompliance with the Labour Act (ArG), the Accident Insurance Act (UVG), and the Accident Prevention Ordinance (VUV).<br \/>\nCantonal laws also require a layout that meets the \u201cstate of science and technology\u201d.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764076077633\" ><h3 class=\"separator_off\" >Hygiene standards & processing of medical devices<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764076093471{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>A clear separation between \u201cclean\u201d and \u201ccontaminated\u201d areas, defined reprocessing workflows, and strict documentation are mandatory.<br \/>\nDepending on the type and size of the practice, spatial requirements (e.g., a sterilisation room) may also apply.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764076106567\" ><h3 class=\"separator_off\" >Radiology, laboratory & specialised rooms<\/h3><\/header>[vc_column_text css=&#8221;.vc_custom_1764076118628{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>If you operate an imaging unit (e.g. radiology) or a laboratory, specific regulations apply:<br \/>\nauthorisation from the Federal Office of Public Health (FOPH), radiation protection plans, and appropriate qualifications.<br \/>\nLaboratories must also comply with cantonal quality assurance regulations.<\/p>\n<p>[\/vc_column_text]<header class=\"kd-section-title col-lg-12 text-left  subtitle-below-title    vc_custom_1764076130861\" ><h2 class=\"separator_off\" >Ready to design an optimal medical practice<\/h2><\/header>[vc_column_text css=&#8221;.vc_custom_1764076145127{margin-bottom: 50px !important;}&#8221;]<\/p>\n<p>Designing your medical practice in Switzerland requires much more than choosing attractive furniture.<br \/>\nFrom strategic planning to layout, atmosphere, and regulatory compliance \u2014 every step matters.<br \/>\nA thoughtful implementation allows you to create a functional, efficient, appealing, and legally compliant practice.<br \/>\nThis forms the foundation for successful practice management and a positive patient experience.<\/p>\n<p>[\/vc_column_text][vc_column_text css=&#8221;.vc_custom_1764079939299{margin-top: 50px !important;margin-bottom: 50px !important;}&#8221; el_class=&#8221;popmake-18722&#8243;]<\/p>\n<p style=\"text-align: center; font-size: 25px;\">\ud83d\udc49 <a href=\"#\">Speak with our experts for guidance on creating a modern patient experience<\/a><\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row gap=&#8221;10&#8243; kd_background_image_position=&#8221;vc_row-bg-position-top&#8221;][vc_column][vc_column_text css=&#8221;&#8221;] The layout of a medical practice directly influences [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":13345,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[169],"tags":[391],"class_list":["post-13349","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-independent-practice","tag-practice-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.3) - 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