[](https://info.onedoc.ch/en/) - [Software](#) - [OneDoc Hub](https://info.onedoc.ch/en/hub/) - [OneDoc Profile](https://info.onedoc.ch/en/hub/onedoc-profile/) - [Online appointment bookingPopular](https://info.onedoc.ch/en/hub/online-booking/) - [Book online button on GooglePopular](https://info.onedoc.ch/en/hub/book-online-google-button/) - [Partner healthcare platforms](https://info.onedoc.ch/en/hub/partner-healthcare-platform/) - [WidgetPopular](https://info.onedoc.ch/en/hub/widget/) - [Medical agenda](https://info.onedoc.ch/en/hub/medical-agenda/) - [Step-by-steps appointments](https://info.onedoc.ch/en/hub/step-by-step-appointment/) - [Medical resources management](https://info.onedoc.ch/en/hub/medical-resources-management/) - [Referral](https://info.onedoc.ch/en/hub/referral/) - [SMS reminder for booked appointmentPopular](https://info.onedoc.ch/en/hub/sms-reminders/) - [Confirmation email](https://info.onedoc.ch/en/hub/confirmation-email/) - [Consultation notes](https://info.onedoc.ch/en/hub/consultation-notes/) - 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[Retain your patientsPopular](https://info.onedoc.ch/en/needs/retain-your-patients/) - [Automate the follow-up of your existing patients](https://info.onedoc.ch/en/needs/automate-follow-up-existing-patients/) - [Manage care protocols easily](https://info.onedoc.ch/en/needs/manage-care-protocols/) - [Keep your patients in your network](https://info.onedoc.ch/en/needs/keep-patients-network/) - [Easily refer your patientsPopular](https://info.onedoc.ch/en/needs/refer-your-patients/) - [Receive qualified referrals](https://info.onedoc.ch/en/needs/receive-qualified-referrals/) - [Handle more patient requests](https://info.onedoc.ch/en/needs/handle-more-patient-requests/) - [Limit the number of no-showsPopular](https://info.onedoc.ch/en/needs/reduce-no-shows/) - [Reduce the number of incoming callsPopular](https://info.onedoc.ch/en/needs/reduce-incoming-calls/) - [Stay connected with your patients](https://info.onedoc.ch/en/needs/stay-connected-with-patients/) - [Create and manage your invoices](https://info.onedoc.ch/en/needs/create-compliant-invoices/) - 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[Resources](#) - [About OneDoc](#) - [Our Mission](https://info.onedoc.ch/en/our-mission/) - [Media](https://info.onedoc.ch/en/media/) - [Blog](https://info.onedoc.ch/en/blog/) - [For general practitioners](https://info.onedoc.ch/en/blog/doctors/) - [For dentists](https://info.onedoc.ch/en/blog/dentists/) - [For dental hygienists](https://info.onedoc.ch/en/blog/dental-hygienists/) - [For pediatricians](https://info.onedoc.ch/en/blog/pediatricians/) - [For ophtalmologists](https://info.onedoc.ch/en/blog/ophtalmologists/) - [For medical center](https://info.onedoc.ch/en/blog/medical-center/) - [For pharmacy](https://info.onedoc.ch/en/blog/pharmacy/) - [For physiotherapists](https://info.onedoc.ch/en/blog/physiotherapists/) - [For psychologists](https://info.onedoc.ch/en/blog/psychologists/) - [For complementary therapists](https://info.onedoc.ch/en/blog/therapists/) - [Resources](#) - [ROI Calculator](https://info.onedoc.ch/en/profitability-calculator/) - [Online visibility audit](https://info.onedoc.ch/en/online-visibility-audit/) - 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[Blog](https://info.onedoc.ch/en/blog/ "Go to Blog.") [Independent practice](https://info.onedoc.ch/en/blog/independent-practice/ "Go to the Independent practice Category archives.") 5 tips for creating a welcoming and functional space in your practice # 5 tips for creating a welcoming and functional space in your practice Last updated on 25/11/2025 [Independent practice](https://info.onedoc.ch/en/blog/independent-practice/)  __The layout of a medical practice__ directly influences the well-being of patients, the efficiency of your team, and the image of your practice. Whether you are opening your first practice, planning a renovation, or taking over an existing one, rethinking the layout is often necessary: outdated furniture, inefficient spatial logic, or a lack of modern technologies can harm the patient experience and make your team’s work unnecessarily difficult.  [Discover OneDoc Hub and offer a modern patient experience](https://info.onedoc.ch/en/hub/) ## 1. Planning and designing your medical practice ### Needs analysis according to your specialty Before choosing medical practice furniture or planning your layout, it is essential to clarify your fundamental needs. __What services will you offer?__ ([General medicine](https://info.onedoc.ch/en/specialty/general-practitioner/), [dental practice](https://info.onedoc.ch/en/specialty/dentist/), [group practice](https://info.onedoc.ch/en/specialty/medical-center/), …). How many consultation rooms do you need? Do you require equipment related to your specialty? These answers will help you __plan your layout and the budget__ allocated to equipment. ### Practice layout and floor plan Creating a clear floor plan allows you to __organize your different rooms optimally__. Think about the layout of all spaces to ensure __smooth patient and staff flow__. Make sure to list all the areas you will need: - Reception desk - Waiting room - Consultation rooms - Laboratory / technical room (if necessary) - Sanitary facilities (patients & staff) - Storage / supply room - Staff room / back office ### Accessibility of your medical practice Beyond layout, ensure that your practice is accessible for all your patients: sufficiently wide doors, spaces accessible to wheelchair users, etc. These aspects are essential and should ideally be planned from the outset to guarantee a welcoming environment for all future patients. ### Budget and financing for practice layout The main cost components for setting up your medical practice include: - Renovation / interior design - Furniture and equipment - Medical technology (devices, connections) - IT and practice software - Contingency budget for unexpected costs Careful cost planning avoids unpleasant surprises and ensures a stable launch for your practice. For a practice space of around 100 to 130 m², you can expect a cost of approximately __80,000 CHF to 100,000 CHF__. ## 2. Designing spaces to maximize patient and team well-being ### The reception desk as a central point The reception area is an essential business card of your practice. It should offer a welcoming space while ensuring confidentiality. A well-designed layout clearly separates the waiting area from the reception desk so that conversations cannot be overheard from the waiting room. This balance between openness and privacy reassures patients as soon as they arrive. ### Creating a comfortable waiting room The waiting room is the first stage of your patients’ experience. To make it a welcoming space, here are some tips: - __Comfortable furniture__: Choose ergonomic, easy-to-clean seating arranged to preserve privacy. Comfortable furniture improves well-being and reduces anxiety. - __Entertainment__: Provide magazines, WiFi access, televisions, or relaxing music. These distractions make waiting more pleasant and create a calming atmosphere. - __Modern aesthetics__: Choose neutral tones and soft lighting to create a soothing environment. A thoughtful and harmonious decoration can further enhance well-being. ### Consultation rooms and functional spaces Consultation rooms require specific equipment: easy-to-clean materials, well-positioned storage solutions, quick access to supply rooms, as well as appropriate connections for electricity, water, and IT. Medical technologies such as radiology or an in-house laboratory must also be considered during the planning phase to ensure smooth and functional integration. ### Ergonomic back office The back office should not be overlooked in your practice. Investing in staff comfort—ergonomic workstations, a separate break room, and a pleasant work environment—improves efficiency and well-being. Staff who feel comfortable naturally provide better service to patients. ## 3. Atmosphere and the psychological impact of your practice design Making a medical appointment can be stressful for patients. With a well-designed and well-decorated practice, you offer a more calming experience. The layout should not only focus on practical aspects but also on psychological elements. A thoughtful design helps you support the emotions and overall comfort of patients. ### Choosing colours, materials, and decorations to calm patients A neutral base tone, such as white with wooden accents, combined with targeted colour touches depending on the room’s function, creates a recognizable identity and a sense of calm. The psychological impact of colours is well-documented: light blue encourages calmness, soft green is soothing and evokes nature, while overly vivid tones may cause agitation. Adding calming artwork or plants can also humanize the space and make it feel less clinical. ### Lighting and acoustics to promote relaxation Natural light is ideal, especially in waiting and consultation rooms. __Artificial lighting should be planned differently__: brighter light in consultation rooms and softer light in waiting areas. Well-designed lighting has a direct impact on patient mood and reduces anxiety. For acoustics, __sound absorption helps avoid stress and audibility issues__. Absorbent ceiling materials, carpets, or thick curtains can significantly improve sound comfort. __Confidentiality of consultations__ is also better preserved with proper sound insulation.  #### Don’t forget digital tools  | | | |-----------------------------------------------------------------------------------------------------------------------------|------------------------------------------------------------------------------------------------------------------------------------------------| |  [OneDoc profile](https://info.onedoc.ch/en/hub/onedoc-profile/) |  [Online appointments](https://info.onedoc.ch/en/hub/online-booking/) | |  [SMS reminders](https://info.onedoc.ch/en/hub/sms-reminders/) |  [Resource management](https://info.onedoc.ch/en/hub/medical-resources-management/) | [Request a demo](https://info.onedoc.ch) ## 4. Clear signage in your medical practice Clear and visible signage is essential to guide patients, avoid confusion, and reduce stress related to disorientation. ### Exterior signage __Ensure that the name and logo of your practice are clearly visible from the outside.__ Use __sufficiently large lettering__ and __appropriate lighting__ to guarantee good visibility both during the day and at night. This prevents patients from arriving late or stressed because they struggled to locate your practice. If access to your practice is not immediately obvious from the street, directional signs can greatly improve orientation. ### Interior signage Inside the practice, clear signage should guide patients to the waiting room, restrooms, and consultation rooms. __Ideally, use simple and universally understandable pictograms__ that transcend language barriers. A logical numbering system and high contrast for readability ensure that all patients — including those with visual impairments — can navigate the space easily. ## 5. Hygiene, safety & regulations ### What rooms does a medical practice need? A medical practice requires at minimum a reception and waiting area, several consultation rooms, sanitary facilities for patients and staff, a storage room, and a technical room. Depending on the specialty, a laboratory, imaging unit (e.g., radiology), or staff rooms may also be required. ### Is quality management (QM) mandatory? Quality management (QM) is mandatory in Switzerland in order to bill services through mandatory health insurance (OKP – art. 58d KVG). It includes a documented quality management system as well as reporting and learning processes. ### What is the minimum size of a consultation room? There is no Switzerland-wide minimum size. Requirements depend on the specialty. Cantonal guidelines, room functionality, and the equipment needed must also be taken into account. Larger rooms improve storage, circulation, and hygiene but may affect how comfortable and intimate the space feels for patients. ### Occupational safety & health protection As a practice owner, you must ensure the physical and psychological safety of your staff: compliance with the Labour Act (ArG), the Accident Insurance Act (UVG), and the Accident Prevention Ordinance (VUV). Cantonal laws also require a layout that meets the “state of science and technology”. ### Hygiene standards & processing of medical devices A clear separation between “clean” and “contaminated” areas, defined reprocessing workflows, and strict documentation are mandatory. Depending on the type and size of the practice, spatial requirements (e.g., a sterilisation room) may also apply. ### Radiology, laboratory & specialised rooms If you operate an imaging unit (e.g. radiology) or a laboratory, specific regulations apply: authorisation from the Federal Office of Public Health (FOPH), radiation protection plans, and appropriate qualifications. Laboratories must also comply with cantonal quality assurance regulations. ## Ready to design an optimal medical practice Designing your medical practice in Switzerland requires much more than choosing attractive furniture. From strategic planning to layout, atmosphere, and regulatory compliance — every step matters. A thoughtful implementation allows you to create a functional, efficient, appealing, and legally compliant practice. This forms the foundation for successful practice management and a positive patient experience.  [Speak with our experts for guidance on creating a modern patient experience](#) [](https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Finfo.onedoc.ch%2Fen%2Fblog%2Findependent-practice%2Fmedical-practice-interior%2F "Share on Facebook")[](https://x.com/intent/post?url=https%3A%2F%2Finfo.onedoc.ch%2Fen%2Fblog%2Findependent-practice%2Fmedical-practice-interior%2F "Share on X")[](https://www.linkedin.com/shareArticle?mini=true&url=https%3A%2F%2Finfo.onedoc.ch%2Fen%2Fblog%2Findependent-practice%2Fmedical-practice-interior%2F "Share on LinkedIn") ### On the same topic [](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/ "Ensure a smooth transition when relocating your medical practice") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [Ensure a smooth transition when relocating your medical practice](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/ "Ensure a smooth transition when relocating your medical practice") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/) [](https://info.onedoc.ch/en/blog/all-specialties/onedoc-comprehensive-support/ "We’re here for you: Get comprehensive support with OneDoc!") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [We’re here for you: Get comprehensive support with OneDoc!](https://info.onedoc.ch/en/blog/all-specialties/onedoc-comprehensive-support/ "We’re here for you: Get comprehensive support with OneDoc!") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/onedoc-comprehensive-support/) [](https://info.onedoc.ch/en/blog/all-specialties/stress-in-the-day-to-day-running-of-a-practice-heres-how-to-combat-it-effectively/ "Stress in the day-to-day running of a practice? Here’s how to combat it effectively") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [Stress in the day-to-day running of a practice? Here’s how to combat it effectively](https://info.onedoc.ch/en/blog/all-specialties/stress-in-the-day-to-day-running-of-a-practice-heres-how-to-combat-it-effectively/ "Stress in the day-to-day running of a practice? Here’s how to combat it effectively") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/stress-in-the-day-to-day-running-of-a-practice-heres-how-to-combat-it-effectively/) [](https://info.onedoc.ch/en/blog/all-specialties/answering-messages-medical-practice/ "Crafting effective answering machine messages for medical practices") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [Crafting effective answering machine messages for medical practices](https://info.onedoc.ch/en/blog/all-specialties/answering-messages-medical-practice/ "Crafting effective answering machine messages for medical practices") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/answering-messages-medical-practice/) [](https://info.onedoc.ch/en/blog/doctors/coordination-doctor-assistant/ "[Use case] Effective coordination between doctors and medical assistants with OneDoc Pro") - [General practitioners](https://info.onedoc.ch/en/blog/doctors/) ##### [\[Use case\] Effective coordination between doctors and medical assistants with OneDoc Pro](https://info.onedoc.ch/en/blog/doctors/coordination-doctor-assistant/ "[Use case] Effective coordination between doctors and medical assistants with OneDoc Pro") [Read the article](https://info.onedoc.ch/en/blog/doctors/coordination-doctor-assistant/) [](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/ "Ensure a smooth transition when relocating your medical practice") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [Ensure a smooth transition when relocating your medical practice](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/ "Ensure a smooth transition when relocating your medical practice") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/) [](https://info.onedoc.ch/en/blog/all-specialties/onedoc-comprehensive-support/ "We’re here for you: Get comprehensive support with OneDoc!") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [We’re here for you: Get comprehensive support with OneDoc!](https://info.onedoc.ch/en/blog/all-specialties/onedoc-comprehensive-support/ "We’re here for you: Get comprehensive support with OneDoc!") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/onedoc-comprehensive-support/) [](https://info.onedoc.ch/en/blog/all-specialties/stress-in-the-day-to-day-running-of-a-practice-heres-how-to-combat-it-effectively/ "Stress in the day-to-day running of a practice? Here’s how to combat it effectively") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [Stress in the day-to-day running of a practice? Here’s how to combat it effectively](https://info.onedoc.ch/en/blog/all-specialties/stress-in-the-day-to-day-running-of-a-practice-heres-how-to-combat-it-effectively/ "Stress in the day-to-day running of a practice? Here’s how to combat it effectively") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/stress-in-the-day-to-day-running-of-a-practice-heres-how-to-combat-it-effectively/) [](https://info.onedoc.ch/en/blog/all-specialties/answering-messages-medical-practice/ "Crafting effective answering machine messages for medical practices") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [Crafting effective answering machine messages for medical practices](https://info.onedoc.ch/en/blog/all-specialties/answering-messages-medical-practice/ "Crafting effective answering machine messages for medical practices") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/answering-messages-medical-practice/) [](https://info.onedoc.ch/en/blog/doctors/coordination-doctor-assistant/ "[Use case] Effective coordination between doctors and medical assistants with OneDoc Pro") - [General practitioners](https://info.onedoc.ch/en/blog/doctors/) ##### [\[Use case\] Effective coordination between doctors and medical assistants with OneDoc Pro](https://info.onedoc.ch/en/blog/doctors/coordination-doctor-assistant/ "[Use case] Effective coordination between doctors and medical assistants with OneDoc Pro") [Read the article](https://info.onedoc.ch/en/blog/doctors/coordination-doctor-assistant/) [](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/ "Ensure a smooth transition when relocating your medical practice") - [All specialties](https://info.onedoc.ch/en/blog/all-specialties/) ##### [Ensure a smooth transition when relocating your medical practice](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/ "Ensure a smooth transition when relocating your medical practice") [Read the article](https://info.onedoc.ch/en/blog/all-specialties/relocate-medical-practice-smooth-transition/) prev next ##### About OneDoc - [Our Mission](https://info.onedoc.ch/en/our-mission/) - [Privacy policy](https://privacy.onedoc.ch/fr) - [Cookie policy](https://info.onedoc.ch/en/cookie-policy/) [Consent management](javascript:Didomi.preferences.show%28%29) ##### Our websites - [pro.onedoc.ch: app for healthcare professionals](https://pro.onedoc.ch/fr/) - [onedoc.ch: online booking platform](https://www.onedoc.ch/fr/) - [myhealth.onedoc.ch: health blog](https://myhealth.onedoc.ch/fr/) ##### Languages - [FR](https://info.onedoc.ch/fr/blog/cabinet-independant/amenagement-cabinet-medical/ "Switch to FR (FR)") - 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[Gynecologists](https://info.onedoc.ch/en/specialty/gynecologists/) ##### Our solutions by type of medical facility - [Medical center](https://info.onedoc.ch/en/specialty/medical-center/) - [Hospital](https://info.onedoc.ch/en/specialty/hospital/) - [Pharmacy](https://info.onedoc.ch/en/specialty/pharmacy/) - [Imaging center](https://info.onedoc.ch/en/specialty/imaging-center/) - [Medical laboratory](https://info.onedoc.ch/en/specialty/medical-laboratory/) - [Hearing care professional](https://info.onedoc.ch/en/specialty/hearing-care-professionals/) - [Optician](https://info.onedoc.ch/en/specialty/optician/) ##### Resources - [Blog](https://info.onedoc.ch/en/blog/) - [Media](https://info.onedoc.ch/en/media/) - [ROI Calculator](https://info.onedoc.ch/en/profitability-calculator/) - [Online visibility audit](https://info.onedoc.ch/en/online-visibility-audit/) - [Patient Journey Scan](https://info.onedoc.ch/en/patient-journey-scan/) ##### Our latest articles - [No-shows in pediatrics: strategies and measures applicable to pediatric practices in Switzerland](https://info.onedoc.ch/en/blog/pediatricians/no-shows-pediatrics-strategies/) - [Fake news in paediatrics – Prevention between self-diagnosis and medical advice](https://info.onedoc.ch/en/blog/pediatricians/fake-news-in-paediatrics/) - [Shortage of paediatricians in Switzerland: strategies for paediatricians facing growing patient demand](https://info.onedoc.ch/en/blog/pediatricians/shortage-paediatricians-switzerland/) - [How to design a waiting room in a medical practice?](https://info.onedoc.ch/en/blog/all-specialties/waiting-room-medical-practice/) - [How to manage emergencies in your dermatology practice and keep your schedule under control](https://info.onedoc.ch/en/blog/dermatologists/manage-dermatology-emergencies/) - [AI in medicine: applications, advantages and disadvantages for doctors in Switzerland](https://info.onedoc.ch/en/blog/all-specialties/ai-in-medicine-switzerland/) - [Update to Tarif 590 in 2026: what’s changing?](https://info.onedoc.ch/en/blog/therapists/update-tarif-590-2026/) - [Digitalization in dermatology: where do Swiss practices really stand?](https://info.onedoc.ch/en/blog/dermatologists/digitalization-dermatology-switzerland/) © 2026 OneDoc SA - 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